Illinois Chapter Bylaws

Bylaws of the Illinois Chapter, Percussive Arts Society

Adopted 2003

 

ARTICLE ONE - NAME AND AFFILIATION

 

1.1: Name: The name of the organization shall be known as the Illinois Chapter, Percussive Arts Society, hereinafter referred to as the ILPAS, which is an affiliate of the Percussive Arts Society, Inc., hereinafter called PAS. 

 

1.2: Affiliation: The ILPAS has been officially recognized, and as such, will abide by the official bylaws of PAS. It is understood that the chapter is not an independent society, but an affiliate of PAS. Illinois members are to pay dues to PAS for their membership and are therefore eligible to receive PAS publications commensurate with their membership level and to attend and vote at all general ILPAS meetings. 

 

1.3: Logo: The logo shall be the same as that of PAS. 

 

ARTICLE TWO - PURPOSE

 

2.1: The purpose of the Illinois chapter shall be to raise the level of musical percussion performance and teaching, and to increase the understanding of the needs and responsibilities of the percussion student, teacher, and performer. 

 

ARTICLE THREE - OFFICERS

 

3.1: Election of Officers: The officers shall consist of President, Vice President and Secretary/Treasurer. Terms shall be for three years with all officers eligible for re-election. All current Illinois members who are in good standing with PAS shall be eligible to vote. The Chapter President shall appoint a nominating committee. Nominations will also be accepted for consideration from any current Illinois member. Previous permission should have been received from the nominees prior to their name being placed on the ballot. All Illinois members shall receive, by USPS mail or email, an official ballot and slate. All ballots are to be tabulated and new officers shall take office no later than the first day of June of the election year. 

 

3.2: Duties of Officers

President

· To represent the state chapter in all matters of business not designated to other officers.

· To establish time and place for all chapter meetings.

· To preside over chapter meetings.

· To be liaison with PAS through the PAS President-elect.

· To submit written reports of chapter activities when required or requested by PAS.

· To appoint any additional committees deemed necessary to the accomplishment of chapter activities. 

 

Vice President

· To assist the President in his/her duties.

· To act as projects chair, thereby coordinating chapter efforts in the areas of (but not limited to) contests, symposiums, clinics, and education conventions. 

 

Secretary/Treasurer

· To share joint responsibility with the other officers in issuing the chapter newsletters.

· To prepare and submit annual expenses and annual fiscal report.

· To record the minutes of each general meeting so that they may be distributed to the Illinois membership.

· To help the President keep an accurate accounting of all funds in the chapter treasury. 

 

ARTICLE FOUR - ILPAS EXECUTIVE COMMITTEE

 

4.1: The President, Vice President and Secretary/Treasurer shall constitute the ILPAS Executive Committee. The President shall be the chair of the committee. 

 

4.2: The Executive Committee shall transact all business that does not require a membership vote. Such business may be conducted at an actual meeting of the Executive Committee, or via mail, e-mail, or telephone. 

 

4.3: A quorum of all (three) Executive Committee members is required to transact business. Items of business shall require a vote of two for passage. 

 

ARTICLE FIVE - FUNDS AND FINANCE

 

5.1: Every PAS member is a member-in-good-standing of his or her chapter. There shall be no additional dues required of Illinois chapter members. 

 

5.2: Each year upon timely submission of completed reports required by PAS, ILPAS will be eligible to receive a grant of support for chapter activities 

 

5.3: The ILPAS Executive Committee shall be responsible for creating an annual budget. Following notification of the PAS grant, a final (and revised if necessary) budget shall be created. 

 

5.4: The fiscal year shall begin on January 1 and end on December 31. 
  

ARTICLE SIX - DAY OF PERCUSSION

 

6.1: The location of the ILPAS Day of Percussion shall alternate between a Chicago-area site and other locations around the state. 

 

6.2: Requests to host the Day of Percussion shall be submitted to the ILPAS Executive Committee. All host sites shall be determined by the ILPAS Executive Committee.  

 

ARTICLE SEVEN - AMENDMENTS

 

7.1: These bylaws may be amended by two-thirds of the voting ILPAS members. Membership must be given at least two weeks to return ballots.  

 

7.2: Amendment proposals shall be submitted to the ILPAS Executive Committee in the following format:

Proposals shall be made in the form of text to replace, in whole or in part, some provision of these bylaws.

Each proposal shall contain no more than one alteration of substance. A brief explanation of the reason(s) for the revision shall accompany the proposal. 

 

7.3: Proposals shall be considered by the ILPAS Executive Committee, and upon approval by the PAS Executive Committee, the proposal may be transmitted to the Illinois chapter membership without change or comment. If a proposal is approved by the ILPAS membership, it will take effect immediately.