Percussive Notes Online Research Edition

Formatting Guidelines

Due to the time that it requires to put together a publication, it is requested that authors carefully ensure that their essays adhere to the preferred formatting and style guidelines of Percussive Notes Online Research Edition. An essay that is suitable for publication but that does not follow the guidelines set forth below may be returned to the author for corrections before final acceptance is made.

1. Style

Please refer to The Chicago Manual of Style as your guide for spelling, grammar, abbreviations, punctuation, references, and all other formatting concerns. All citations should be included as footnotes--not in-text parenthetical references. A bibliography of sources used should be included at the end of the essay.

2. Essay Preparation

Your essay must be submitted as a Microsoft Word file. Please adhere to the following formatting guidelines:
• Portrait orientation with 1" margins on all sides.
• 12-point Times New Roman font for the body of the text. If you must use a different font because you need to use symbols/characters not available within Times New Roman, please specify which font you used when submitting your essay.
• 10-point text for block quotations and footnotes.
• All text should be single-spaced with 1" indentations for paragraphs.
Bold text should be used for section headings, if applicable. All titles of books or musical works should be italicized.

3. Chapter Abstracts

Essays must include an abstract of 200-300 words. The abstract should summarize the essay by addressing six main areas; though not every abstract will be able to address every one of the following components, the author should strive to cover as many of the six as possible:
• Purpose
• Scope
• Method
• Results
• Recommendations
• Conclusions

4. Permissions

Authors are fully responsible for securing rights to all borrowed material used in the essay; this may include musical examples, artwork, photographs, tables, poetry, extended quotations, and media examples. The author is responsible for providing written documentation of permission from the rights holder(s) with the final draft of the essay.

Acknowledgment of the copyright holder must accompany the use of all borrowed materials. Please be sure to request preferred wording from the copyright holder if it is not supplied with the permission. Be aware that securing reprint permissions can be a lengthy process; requests for reprint privileges should be initiated early so that there is no delay in publishing your essay. A list of credits for all borrowed material should be included with the final draft.

If you have any questions about copyright law, see http://www.copyright.gov or http://www.copyright.com.

5. Examples

Figures
• All figures (e.g. musical examples, photographs, artwork, etc.) should be numbered sequentially. Photographs and artwork should be labeled below the example; however, musical examples should be labeled above the example. Labels should be flush left in 10-point type according to the following template: Figure #: Full name of composer/artist - Work Title, range of selection (if applicable; i.e. page #, movement, measure(s), etc.).
• All figures should be embedded in the essay at the approximate location of the reference. If the essay is accepted for publication, figures must be submitted separately with the final draft as high-resolution TIFF or JPEG files of 300-600 dpi quality. Figures of poor quality may be rejected at the discretion of the Editor-in-Chief.

Tables
• All tables should be numbered sequentially, separately from figures. Tables should be labeled above the example, flush left in 10-point type according to the following template: Table #: Description of data.

Media
• Audio (MP3 or WAV) and video (MPEG or FLV) files should be included with the proposal separately and listed in the Word document with callouts: [INSERT (FILE NAME) HERE]
• Audio and video examples should be labeled above the callout, flush left in 10-point type according to the following template: Media Example #: Full name of composer - Work Title, range of selection (optional), performed by [name of ensemble or performer].

Captions and Credits
• Captions, if needed, should be listed below the example in 10-point type.
• Copyright credits, if needed, should immediately follow captions or else be listed below the example in 10-point type.

6. Questions

Any further questions or concerns regarding formatting can be addressed to Kevin Lewis, Editor-in-Chief at kevindlewis@Ymail.com.

Contact Us:

Percussive Arts Society
110 W. Washington Street Suite A
Indianapolis, IN 46204
T: 317.974.4488
F: 317.974.4499
E: percarts@pas.org
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