Programs Manager
Are you the type of person who is known as the one who GETS. THINGS. DONE? Do you thrive in a fast-paced, hybrid work environment? Do you have a knack for nurturing relationships and communicating effectively with all types of people? Are your checklists and project management skills the envy of everyone else you know? Do you excel at navigating multiple deadlines? Do you love music, learning, and putting on an incredible event? The Percussive Arts Society needs you as its next Programs Manager.
ABOUT THE PERCUSSIVE ARTS SOCIETY
The Percussive Arts Society is the world's largest percussion organization and is considered the central source for information and networking for percussionists and drummers of all ages. Today, we are nearly 6000 members, with over 40 chapters across the United States and 28 chapters abroad. Established in 1961 as a non-profit, music service organization, our mission is to inspire, educate, and support percussionists and drummers throughout the world.
Each year PAS hosts the largest percussion convention in the world, the Percussive Arts Society International Convention (PASIC), featuring the top names in drumming and percussion. PASIC features over 120 concerts, clinics, master classes, labs, workshops, panels and presentations given by the finest artists from around the world and showcasing all areas of percussion — drum set, marching, keyboard, symphonic, world, recreational, education, music technology, new music, and health & wellness.
DESCRIPTION
This position will focus primarily on the management and execution of Percussive Arts Society Programs, including Scholarships, Competitions, and the Percussive Arts Society International Convention (PASIC®). In consultation with the Executive Director and Marketing and Membership Consultant, the Programs Manager will:
1. Event Management and Production
a. Work with musicians, artists, and their managers to secure commitment to contractual arrangements and gather promotional materials for PAS use
b. Work with the Event Manager at convention centers and event locations to ensure room diagrams are up-to-date and meet the needs for musicians, artists
c. Work with committee chairs to update guidelines for competitions on an annual basis and ensure competitions are executed
d. Conduct surveys to gauge participant satisfaction after competitions/events
e. Assist with event production, artist logistics, gear transportation, and general event promotion, both pre-event and onsite
f. Work with event logistics crew, volunteers, and PAS staff to execute events
g. Develop PASIC master production documents for the logistics team to use on-site
h. Respond to PAS members, artists, and sponsor inquiries via email and phone
i. Communicate effectively with artists and their representatives, as well as with PAS/PASIC staff and production crew, to ensure the highest level of performance standards are met
j. Ensure overall quality of member/attendee, exhibitor, and participant experiences, including labs, masterclasses, mock auditions, rudiment training, workshops, and competitions
k. Work with the marketing team to ensure proper event signage, communications, and promotional materials are created, and photographer/videographer planning is accurate
2. Scholarships and Competitions Management
a. Work with committee chairs to obtain judges
b. Update the forms and notifications on an annual basis
c. Prepare the submitted applications as needed in addition to the judging portal
d. Email and answer questions in regards to the judging portal, application process, selection, and notifications
e. Compile all applications and score them appropriately for each scholarship and competition in conjunction with the Executive Director
f. Be available to respond to applicants with general questions related to scholarships and competitions
3. Other
a. Create PAS and Rhythm! Discovery Center email newsletters as needed, in conjunction with the Marketing team and Executive Director
b, Work with the Marketing team to provide accurate program marketing information
c. Oversee the creation of sponsor e-news blasts
d. Assist with content and design updates on PAS.org, rhythmdiscoverycenter.org, PASIC.org
e. Manage various forms for PAS programs when needed
f. Update PAS and PASIC digital archives
g. Other Duties as assigned by Executive Director
Experience, Qualifications, and Skills
1. Education and Experience:
a. Bachelor’s Degree
b. Minimum 3-5 years of professional experience in arts, non-profit, or association administration or a project manager related position
c. Experience in percussion is not required
2. Desired Software Experience (Or knowledge of some softwares and desire/ability to learn others):
a. Salesforce, WordPress, Mailchimp, Microsoft Office/Google Suite, Canva, Adobe Creative Suite, Form Assembly
3. Other Important Qualifications.
a. Good written communication and editing skills
b. Work comfortably in a team environment
c. Ability to interact professionally with a variety of people, including educators, performers/musicians, volunteers, and students
d. Attention to detail
e. Self-starter and ability to work independently
f. Ability to manage workflow with overlapping deadlines
Location: While a hybrid work environment, this position is required to work from the PAS office in downtown Indianapolis, IN, when in the office.
Compensation
$50,000 annual, Comprehensive health benefits package, 10 days Paid Time Off + week between Christmas and New Year's, Opportunity to participate in a 401K Plan with matching benefits up to 3%.
To apply:
Please submit a resume and cover letter via email to:
Joshua Simonds, PAS Executive Director
jsimonds@pas.org
Applications will be considered until the position is filled.
SELECTION PROCESS
Applications will be paper-screened and those exhibiting superior qualifications will be invited to interview. No phone calls, please
PAS is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
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